Here is the text of the updated Caerlaverock Community Association Constitution, as agreed at the CCA meeting on Wednesday 28th November 2018:

 

  1. The name of the group shall be “Caerlaverock Community Association” (the Association). The status of the group will be that of an Unincorporated Association.
  2. The aim of the Association will be to look after, promote and represent the interests of the Caerlaverock Area and its residents. The Caerlaverock area being defined as the villages of Glencaple, Bankend, Shearington, Kelton and Blackshaw and the surrounding area.
  3. The group will have a chairperson, vice-chairperson, secretary, treasurer and a small committee not exceeding 8 persons. The Committee shall comprise at least one person from each of the villages stated at 2. [above] unless that position cannot be filled. Persons may be co-opted to the committee subject to the maximum number of persons.
  4. The Association will meet 4 times per year at 7.30 pm on the last Wednesday of February, June, August and November in the Nith Hotel. The AGM will be at the end of November. Decisions regarding the amendment of this Constitution may only be made at the AGM.
  5. Meetings are open to anyone resident in, representing an organisation situated in, or having an interest in the Caerlaverock area.
  6. All persons over the age of 16 years and ordinarily resident in the Caerlaverock Area, or representing an organisation situated in Caerlaverock, shall be deemed members of the Association with voting rights on attendance at meetings.
  7. If a consensus cannot be reached at a meeting, a vote will be taken and a decision will be made by a simple vote of the committee present. In the event of an impasse the chairperson shall have the casting vote.
  8. An account will be maintained on the behalf of the Association at a bank agreed by the committee. All expenses will need to be authorised by the signature, or otherwise, of two of the following: chairperson, vice-chairperson, treasurer or secretary, who are unrelated.
  9. If the Association closes down, any cash or assets will be distributed, at the discretion of the committee, in the local area for the common good of Caerlaverock.
  10. This constitution was unanimously agreed at the Annual General Meeting of the Association on 28 November 2018.

 

Link to a pdf copy of the constitution: CCA Constitution Nov 2018 Agreed